Branch Administrator Job Vacancy at Fidelity Services Group

Branch Administrator Position: Overview

The role of the Branch Administrator at Helderkruin is an exciting opportunity within the Specialized Services Division. This position entails a diverse range of responsibilities that include administrative tasks, human resources management, and financial oversight. Reporting directly to the General Manager, you will play a crucial role in ensuring the smooth functioning of the branch.

Qualifications and Experience Required

To excel in the position of Branch Administrator, the following qualifications and experience are essential:

Key Responsibilities

The Branch Administrator will be tasked with a wide range of responsibilities, ensuring all operations within the branch function effectively. Core responsibilities include:

• Handling all payroll and salary-related matters accurately and efficiently.
• Managing daily bookings of guards on the Posting Sheet.
• Oversight of billing and finance functions.
• Personnel management, including onboarding and terminations.
• Supporting the Branch Manager with financial actions and operational functions.
• Managing all branch assets.
• Taking full responsibility for the Petty Cash System and its submissions.
• Ensuring timely submission of weekly, monthly, and quarterly reports for all sites.
• Serving as a key contact for various departments on branch matters.
• Performing typical office duties such as answering calls, responding to emails, and filing.
• Implementing and adhering to company policies and procedures.
• Managing schedules for all administrative functions.
• Facilitating the smooth flow of information within the branch for effective operations.
• Coordinating and ensuring compliance with branch regulations.
• Assisting with audit compliance as required.
• Overseeing facilities services, maintenance activities, and tradespersons.
• Preparing monthly reports and assisting in presenting performance data to management.
• Collaboration with managers and executives on various projects and tasks.
• Engaging with security officers regularly.
• Handling pension and provident fund submissions.
• Providing UIF assistance, including drafting necessary documents.
• Offering a comprehensive support function for the branch.
• Acting as the primary correspondent between the branch and the corporate group.

Core Competencies Required

To thrive in the role of Branch Administrator, candidates should possess the following core competencies:

• Strong command of the English language.
• A consistently positive attitude.
• Professional attire in line with corporate standards.
• Excellent administrative and organizational skills, with the ability to work independently.
• Strong interpersonal and communication skills.
• Aptitude for liaising professionally with personnel at all levels.
• Highly motivated and enthusiastic.
• Ability to work effectively under pressure.
• Proficiency in Microsoft Word, Outlook, and Excel, with a willingness to learn new systems.

This position not only demands a detail-oriented individual but also a proactive and diligent team player who can adapt to the dynamic environment of the branch.