Administrative Support Officer – SACAA Hiring Now!

Job Reference: SA-315

Industry: Aviation | Job Type: Permanent | Positions Available: 1
📅 Closing Date: 05 March 2025

Are you a detail-oriented and organized professional looking for an opportunity in the aviation industry? We are seeking an Administrative Officer to provide crucial clerical and administrative support to both employees and management. This role ensures smooth daily operations within the department, effective coordination of meetings, and efficient handling of documents and stakeholder communication.

Key Responsibilities:

1. General Administrative Support

• Manage diaries, coordinate schedules, and organize departmental meetings and events.
• Prepare, collate, and circulate departmental documents, reports, and meeting materials.
• Develop and maintain an organized filing system for easy retrieval of documents.
• Record, screen, and classify important documentation for tracking purposes.
• Process and distribute meeting minutes, reports, and operational documents.
• Assist with budget coordination and expenditure reporting.
• Handle travel arrangements, including domestic and international bookings.

2. Office & Stakeholder Management

• Oversee and manage office consumables and asset allocation.
• Liaise with procurement teams for stock control and resource management.
• Track project progress and generate detailed reports.
• Serve as the first point of contact for SACAA and external clients.
• Handle incoming calls, emails, and in-person inquiries professionally and efficiently.

Minimum Job Requirements:

Education:

✔ Essential: Grade 12 + Certificate in Office Administration, Office Management, or a related field.
✔ Preferred: Diploma in Office Administration, Secretarial Studies, or Office Management.

Experience:

✔ 1-3 years of experience in Office Administration or Secretarial Support.

Additional Information:

✅ All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009.
✅ Employment Equity candidates will be prioritized in line with the organization’s Employment Equity Plan.
✅ If you do not receive feedback within 90 days after the closing date, consider your application unsuccessful.

Why Join Us?

• Work in a dynamic aviation environment.
• Gain valuable experience in administration and stakeholder coordination.
• Be part of a professional and supportive team.

Job Type: Permanent | Work Level: Administrative Support

📍 Location: South African Civil Aviation Authority (SACAA)