Executive Personal Assistant/ Office Support Services Supervisor Jobs

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  • Full Time
  • Cape Town, South Africa

Biovac

Executive Personal Assistant / Office Support Services Supervisor

Company Overview

Biovac is a leading African vaccine manufacturer established in 2003 to strengthen continental healthcare capabilities. We combine scientific innovation with local expertise to deliver essential pharmaceutical solutions.

Position Details

Employment Type: Full Time
Required Qualification: National Certificate in Secretarial Studies/Business Administration
Experience Required: 4+ years in corporate environment
Location: Cape Town, Western Cape
Department: Administration

Role Summary

Provide comprehensive support to executive leadership through strategic coordination of administrative functions, office operations, and stakeholder engagement. Drive operational efficiency while maintaining strict confidentiality.

Key Requirements

  • Diploma in Office Management or related field
  • Proven experience supporting C-suite executives
  • Advanced technical proficiency
  • Exceptional organizational skills

Core Responsibilities

Executive Support

  • Manage complex travel arrangements and executive calendars
  • Coordinate high-level meetings and document management
  • Prepare executive communications and reports

Office Management

  • Oversee corporate services and vendor relationships
  • Optimize office space planning and resource allocation
  • Implement process improvements for operational efficiency

Stakeholder Coordination

  • Facilitate international delegations and corporate events
  • Manage board meeting logistics and minute-taking
  • Serve as liaison between executives and departments

Key Competencies

  • Advanced time management
  • Discretion with sensitive information
  • Strategic problem-solving
  • Team leadership capabilities

Application Details

Submission Deadline: 07 April 2025
Interested candidates should apply through the Biovac careers portal.

Note: We recommend using our free CV builder to create your application materials. Biovac never charges fees for recruitment processes.

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