Job Opportunity: Administration Clerk: Plans and Registry, Ref No. DOI 169/2024 at Western Cape Government

Reference Number: WCG241028-5
Tracking Number: DOI 169/2024
Department: Department of Infrastructure
Salary Level: 5
Job Type: Permanent
Location: Cape Town, Western Cape, South Africa
Enquiries: Mr. S. Oliver at (021) 483 4816

Job Purpose

The Department of Infrastructure, Western Cape Government, is seeking a dynamic individual to provide administrative and financial support to the subdirectorate: Administration and Financial Services.

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification).
• A valid driving license (code B or higher). Note: Individuals with disabilities that restrict driving abilities but have reasonable access to transport may also apply.

Recommendations

Experience in the following areas is preferred:

• Administration
• Record management
• Relevant systems
• Project support
• BAS and My Content

Key Performance Areas

• Scan drawings, sort and package drawings for archives and distribution.
• Compile a list of documents to be archived and submit to the supervisor; maintain records for archived documents.
• Manage filing/storage, tracing (electronically/manually), and retrieval of drawings; complete index cards for all files.
• Handle telephonic and other enquiries received.
• Compile and process claims and payments.
• Assist with copying, filing, and scanning documentation within the component.
• Draft and type submissions, default letters, arrange meetings, agendas, take minutes, and manage general correspondence.
• Prepare spreadsheets for statistics to produce reports.
• Liaise with stakeholders and track the distribution of documents.
• Conduct data capturing tasks.

Competencies

The ideal candidate should possess a good understanding of the following:

• Procurement procedures
• Applicable legislations
• Proven computer literacy (MS Excel, Word, Outlook & PowerPoint)
• Written and verbal communication skills
• Record-keeping skills
• Ability to work under pressure
• Ability to work independently and in a team

Remuneration

• Annual Salary: R 216,417 (Salary Level 5)

Note on remuneration: Service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc.) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Additional Information

• Shortlisted candidates will need to submit documentation for verification purposes and undergo criminal record vetting.
• They will also be required to complete a practical exercise and attend interviews on a date and time determined by the department, which may include competency assessments/proficiency tests.
• The selection process will be guided by the Employment Equity (EE) targets of the employing department.
• By applying for this position, candidates consent to the Western Cape Government contacting their previous employers/managers for an employment reference, which may include inquiries about disciplinary records and reasons for leaving.