Job Opportunity: Secretary (Pretoria) at Agricultural Research Council

Reference Number: ARC-NRE/016
Location: Pretoria, South Africa
Job Type: Permanent
Work Level: Skilled
Salary: Market Related
Closing Date for Applications: 14 November 2024
Enquiries: Dr. AT Grundling, Email: [email protected]

Job Description

The Agricultural Research Council (ARC) is looking for a qualified Secretary to provide comprehensive administrative support to the research programmes. Key responsibilities include:

• Providing administrative support to the research programmes.
• Managing daily logistics in the offices of the Research Team Managers.
• Rendering effective secretarial services.
• Managing and directing the flow of documents.
• Preparing submissions.
• Liaising with relevant stakeholders.
• Providing logistical arrangements, including travel and accommodation bookings.
• Undertaking basic financial administration, including budget monitoring and procurement (purchase requisitions and invoices).
• Setting up a system to coordinate the flow of correspondence from the office to other ARC campuses and external stakeholders.
• Organizing and taking minutes at meetings.

Requirements

• Education: Secretarial/Administration diploma or degree.
• Experience: Minimum of 3 years’ experience as a secretary.
• Skills:
  • Proficiency in MS Office suite.
  • Good communication skills (written and verbal).
  • Ability to maintain confidentiality.
  • Attention to detail.

Application Process

Candidates interested in applying must submit the following:

• A covering letter
• Detailed CV (including certified copies of certificates, supporting documents, and a copy of the driver’s license)
• At least three contactable referees

Note: Non-RSA citizens must attach a valid permanent residence permit, names, and particulars of three traceable referees, and traceable email addresses.

• A SAQA evaluation report is required for foreign qualifications.
• Incomplete applications will not be considered.
• Applicants who do not receive feedback within four weeks after the closing date should regard their applications as unsuccessful.