Join the Western Cape Government as a Personal Assistant – Apply Now!

The Western Cape Government’s Department of Infrastructure is looking for a highly organized and detail-oriented Personal Assistant to support senior management in the Logistics and Movable Asset Management division. This permanent position, based in Cape Town’s CBD, offers an excellent opportunity for an experienced administrative professional to contribute to the efficiency and smooth operations of a critical government department.

Job Details

• Closing Date: March 3, 2025
• Reference Number: WCG250125-3
• Tracking Number: DOI 08/2025
• Job Title: Personal Assistant – Logistics & Movable Asset Management
• Department: Department of Infrastructure
• Job Type: Permanent
• Location: Cape Town CBD, Western Cape, South Africa
• Enquiries: Ms. O.A Samuels – (021) 483 0465

Role Overview

The successful candidate will play a vital role in providing high-level administrative and secretarial support to senior management. This includes managing schedules, coordinating meetings, handling documentation, and assisting with budget administration.

Minimum Requirements

• Educational Qualification:
  • Senior Certificate (Grade 12) or equivalent qualification
  • Accredited Secretarial Diploma and/or Administrative Qualification (NQF Level 5 or higher)
  • A certificate of completion must be provided
• Experience:
  • At least 3 years of experience in providing administrative support to senior management

Preferred Experience & Skills

• Willingness to work irregular hours when required
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Key Responsibilities

• Secretarial & Reception Support: Manage senior managers’ schedules, communication, and office operations
• Administrative Functions: Handle documentation, record-keeping, and correspondence
• Meeting Coordination: Prepare agendas, schedule meetings, and ensure all necessary materials are available
• Budget Administration: Assist in managing financial documentation and budget tracking
• Policy Compliance: Study and apply relevant Public Service and departmental regulations

Core Competencies & Skills

• Strong knowledge of:
  • Office administration and records management
  • Procurement processes and financial administration
  • Government systems such as GoFin/BAS and ECM/SharePoint
• Essential Skills:
  • Excellent written and verbal communication
  • Strong organizational and problem-solving abilities
  • Ability to conduct research and analyze documents
  • Client liaison and networking skills
  • High level of discretion, reliability, and professionalism
  • Effective self-management and motivation

Salary & Benefits

• Annual Salary: R308,154 (Salary Level 7)
• Additional benefits for qualifying employees, including medical assistance, housing support, and pension contributions, are provided as per applicable regulations.

Application Process & Important Notes

• Verification & Vetting: Shortlisted candidates will undergo documentation verification, criminal record checks, and competency assessments.
• Reference Checks: By applying, candidates consent to employment reference checks, including disciplinary records and past employment verification.
• Technical Support for Online Applications: Available Monday to Friday, 08:00 – 16:00. Contact 086 137 0214 for assistance.
• Application Deadline: Ensure your application is submitted before the closing date, as late applications will not be considered.

This is an excellent opportunity for an experienced Personal Assistant looking to advance their career in government administration. If you are a proactive and highly skilled professional with a passion for organizational excellence, apply today!