Office Assistant Jobs

Office Assistant

Organization Overview

The World Bank Group, headquartered in Washington D.C., provides financial and technical assistance to developing countries through five constituent institutions. Our Pretoria office seeks a proactive professional to join our administrative team.

Position Details

Job Type: Full Time
Education: Bachelor’s Degree/Higher National Certificate
Experience: 3+ years
Location: Pretoria, Gauteng
Department: Administration

Role Purpose

Support office operations through administrative coordination, facility management, and team collaboration. Report to Operations Manager with daily oversight from Administrative Officer.

Key Responsibilities

Administrative Operations

• Manage front desk operations including visitor coordination
• Oversee office supplies and mail distribution
• Coordinate meeting logistics and document management
• Maintain vendor relationships and service contracts
• Support facility maintenance coordination
• Assist with visa processing and security protocols

Transport Coordination

• Schedule staff transportation and vehicle maintenance
• Maintain vehicle usage records and expense tracking
• Manage shuttle service contracts and SLAs

Requirements

• Diploma/Degree in Business Administration or related field
• 3 years’ experience in multinational organization
• Proficiency in MS Office and SAP systems
• Strong organizational and multitasking abilities
• Excellent English communication skills
• Understanding of international organization operations

Application Process

Qualified candidates should apply through the World Bank Group careers portal.