Personal Assistant to the Chief Executive Officer Jobs

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  • Full Time
  • Centurion, South Africa

The South African Weather Service (SAWS)

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About the South African Weather Service (SAWS)

The South African Weather Service (SAWS) is a public entity under the Ministry of Environmental Affairs, established in 2001 under the SAWS Act. As a leading authority in weather and climate forecasting, SAWS supports national safety, economic growth, and environmental sustainability.

Position: Personal Assistant to the Chief Executive Officer

Job Type: Full Time

Minimum Qualification: Matric

Experience Required: 5+ years in executive support

Location: Centurion, Gauteng

Field: Administration / Secretarial

Key Responsibilities

Executive Support:

  • – Manage the CEO’s diary, schedules, and travel arrangements (domestic/international).
  • – Screen calls, emails, and correspondence; redirect queries to relevant departments.
  • – Coordinate performance management processes for the CEO’s direct reports.
  • – Prepare reports, presentations, and official communications.

Meeting Coordination:

  • – Organize executive meetings: draft agendas, distribute materials, and record minutes.
  • – Track action items and ensure timely follow-up on decisions.
  • – Arrange catering and logistics for meetings as needed.

Office Management:

  • – Maintain filing systems and safeguard confidential documents.
  • – Process payments, manage budgets, and handle procurement tasks.
  • – Assist with travel claims and expense reporting.

Stakeholder Engagement:

  • – Act as a liaison between the CEO and internal/external stakeholders.
  • – Ensure compliance with annual submissions (declarations, audits, reporting).

Requirements

  • – Diploma/Degree in Administration, Secretarial Studies, or related field.
  • – Proven experience supporting C-suite executives.
  • – Knowledge of corporate governance and board processes.
  • – Proficiency in Microsoft Office and document management.

How to Apply

Qualified candidates may submit their applications via the South African Weather Service’s recruitment portal. Only shortlisted applicants will be contacted.

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